• Home
• Program
• Registration
• Venue
• Contact
• Privacy

Privacy Statement

Purpose of the data processing

The organisers of WELTPP respect the privacy of all attendees and will process their personal data accordingly. The local organisers are processing personal data for the following purposes:

• (a) To compile the program of the conference.
• (b) To prepare the invoicing through the financial department of TU/e (DFEZ).
• (c) To compile a list with room assignments and special wishes for the conference hotel (venue).

Some more details on our data processing

The local organisers are only collecting (personal) data that is strictly necessary in order to organise the workshop. These data are collected through an online registration form thereby using the services of Google (Google Forms and Google Drive). Once the (extended) registration deadline has passed the collected data will be removed from the cloud of this provider.

We do have two categories of collected data:

• (A) Personal data (part 1 of the registration form).
• (A1) Personal data (marked by ˆ).
• (A2) Other personal data
• (B) Other data (part 2 of the registration form).

More precisely, the collected items are:

• (A1) Personal data
• First name
• Last name
• (A2) Other personal data
• Affiliation
• Email address
• (B) Other Data
• Attendance day(s)
• Type of contribution
• Room choice
• Preferred roommate
• Gender
• Dietary preference

Your email address is only accessible to the local organisers and Google services in order to send a confirmation email after succesful registration.

Data from category A1 will be shared in form of a room assignment list with the conference hotel (venue). Data from category A1 + A2, except for the email address, will be used for the badges and to prepare the invoices together with the corresponding contact person of your institution among the advisory board members. Invoices will be sent by the finacial administration of TU/e (DFEZ). Data from category B is only visible to the local organisers in order to compile the room assignment list or establish the anonymised list for the meals.

Data will be processed and stored in a protected environment of the local organisers. None of the collected data will be shared with other (third) parties or for other purpose than stated here.

While visiting our webpage data is collected that is automatically sent by your computer, mobile equipment or other equipment which is used to access our site. More precisely, the following data is collected for the management and improvement of our webpage as well as troubleshooting purposes:

• connection details (e.g. IP address),
• browser details,
• visited pages on our site,
• duration of your visit.

Questions about data protection

If you have general questions and/or complaints in connection with (the processing of) personal data do not hesitate to contact Jeanne Loonen from the team of the local organisers. In case you feel that your questions are not sufficiently answered you may wish to report this to the data protection officer of the TU/e. More detailed information on data protection, processing and on your rights are collected in the Privacy Statement of the TU/e.

---

Last update:17-10-2018